10 Best Office Printers 2025 in the United States

The Epson EcoTank ET-2800 is an all-in-one wireless color printer designed primarily for home use, but it offers features that could appeal to small office environments as well. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks. This means you'll save significantly on ink costs and reduce cartridge waste, making it both economical and environmentally friendly. The printer includes enough ink to last up to two years, and refilling the tanks is a straightforward process thanks to Epson’s EcoFit ink bottles.

Print quality is impressive, with sharp text and vibrant color images, thanks to its Micro Piezo Heat-Free technology. However, its print speeds are relatively slow at 10 pages per minute for black and 5 pages per minute for color, which may be a drawback for high-volume office tasks. Paper handling is modest, with a 100-sheet input capacity, and there's no automatic duplex printing, which could be a hassle for those needing to print on both sides frequently. In terms of connectivity, it supports Wi-Fi and USB, and you can print from mobile devices using AirPrint or the Epson Smart Panel app. It also offers voice-activated printing, adding a modern touch to its functionality.

The built-in scanner and copier, along with a color LCD display, are handy features for basic office tasks. Despite its useful features, its low monthly duty cycle makes it better suited for light to moderate use rather than heavy office demands. Thus, the Epson EcoTank ET-2800 is ideal for home offices or small businesses looking for an economical and eco-friendly printer, though it may not meet the needs of larger, more demanding office settings.

The HP OfficeJet 8015e Wireless Color All-in-One Printer is an excellent choice for small businesses and home offices. It offers fast print speeds of up to 18 pages per minute (ppm) for black and white documents and 10 ppm for color, making it efficient for everyday use. The printer delivers professional-quality color prints, suitable for forms, reports, brochures, and presentations, ensuring high print quality.

It features automatic duplex printing, which saves time and paper by allowing double-sided printing. The auto document feeder is a valuable addition for scanning and copying multiple pages quickly. With dual-band Wi-Fi, the printer ensures a stable and reliable connection, and the self-healing feature helps maintain connectivity without frequent interruptions. The HP Smart App enhances convenience by enabling mobile printing, scanning, and copying from your phone, and HP+ activation provides advanced features and security.

However, the printer is locked to only using Original HP Ink cartridges, which can be a limitation for those who prefer third-party options. The included 6-month Instant Ink subscription can help manage costs initially, but there will be a monthly fee afterward unless canceled. Weighing 18 pounds, the printer is relatively lightweight and easy to set up. With basic encryption, password protection, and Wi-Fi security, it provides essential security features to protect sensitive data. The HP OfficeJet 8015e is a well-rounded printer with robust features, ideal for users who need reliable and high-quality printing with modern connectivity and security options.

The HP Color Laserjet Pro MFP 3301fdw is designed for small office teams requiring a reliable all-in-one printer that can handle printing, scanning, copying, and faxing. With a print speed of up to 26 pages per minute in both color and black-and-white, it offers efficient performance for everyday office tasks. The print quality is enhanced by the next-generation TerraJet toner, which produces vivid colors suitable for professional documents.

In terms of paper handling, the printer features a 250-sheet input tray and supports various media sizes, making it versatile for different printing needs. The automatic duplexing feature allows for double-sided printing, which can save paper and help reduce costs. Additionally, the inclusion of an auto document feeder (ADF) and single-pass scanning enhances productivity, especially for tasks involving multiple pages.

Connectivity is robust, with dual-band Wi-Fi, Ethernet, and USB options, ensuring that users can print wirelessly from various devices, including smartphones, using the HP app. Furthermore, built-in security features help protect sensitive information, a crucial aspect for any office setting. There are a few drawbacks to consider. The printer weighs 37.7 pounds, which might make it less portable for smaller office spaces. Also, it’s important to note that it only works with original HP toner cartridges, which could lead to higher ongoing costs if users are used to purchasing third-party options.