10 Best Small Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small businesses. It excels in print speed, delivering up to 36 pages per minute, which is highly efficient for busy environments. The print quality is solid with a maximum resolution of 1200 x 1200 dpi, ensuring sharp and clear text documents. Paper handling is versatile with a 250-sheet input capacity and the ability to handle different media sizes up to 8.5 x 14 inches, along with an automatic document feeder that supports up to 50 pages for scanning and copying tasks.

Connectivity options are robust, featuring built-in dual-band Wi-Fi, Ethernet, and USB ports, allowing for flexible integration into various office setups. The Brother Mobile Connect app adds convenience by enabling mobile printing and scanning capabilities, which is a plus for on-the-go tasks. Automatic duplex printing is included, enhancing productivity and reducing paper usage. The printer supports a monthly duty cycle that should meet the needs of small to medium-sized offices.

The cost of consumables, particularly toner, can be managed effectively with the Brother Refresh EZ Print Subscription Service, which offers up to 50% savings on toner. However, some users may find the ongoing subscription and the need for specific Brother Genuine Toner cartridges a bit restrictive. Another consideration is the monochrome output, which limits the printer to black and white printing only. For businesses needing color prints, this might not be suitable. The printer's size and weight are reasonable for a small office setup, but it might be slightly bulky for very tight spaces. The Brother DCP-L2640DW offers a strong balance of performance, connectivity, and cost-efficiency, making it a solid choice for small businesses needing reliable monochrome printing and multi-function capabilities.

The HP OfficeJet 8015e Wireless Color All-in-One Printer seems well-suited for small businesses and home offices. It offers a variety of features that can meet different office needs, such as fast print, copy, and scan capabilities, 2-sided printing, and an auto document feeder. With print speeds of up to 18 pages per minute in black and 10 pages per minute in color, it handles typical office tasks efficiently.

The inclusion of 6 months of Instant Ink can be a cost-saver, as it allows businesses to print up to 700 pages per month without worrying about running out of ink. However, it's important to note that once the trial period ends, a monthly fee applies if not canceled. The dual-band Wi-Fi with self-healing technology ensures a stable connection, which is essential for a busy office environment. The HP Smart App allows for convenient mobile printing and management, making it easy to print and scan from anywhere. Security features are also a plus, offering encryption, password protection, and Wi-Fi security.

On the downside, the printer only works with original HP cartridges, which might be more expensive than third-party alternatives. Additionally, the monthly duty cycle and cost of consumables could be a consideration for businesses with higher volume printing needs. The maximum input sheet capacity of 225 sheets is reasonable but may require frequent refilling for larger offices. In terms of print quality, it offers up to 4800 x 1200 dpi for color prints, which is adequate for professional documents and marketing materials. The HP OfficeJet 8015e is a capable and versatile all-in-one printer that offers a good balance of speed, quality, and functionality for small business environments.