10 Best Printer And Scanners 2026 in the United States

The HP Smart Tank 5000 is a wireless all-in-one printer designed mainly for home or home office users who want an affordable, cartridge-free printing solution. Its standout feature is the refillable ink tank system, which comes with up to 2 years of ink included. This means you can print thousands of pages without worrying about frequent cartridge replacements, helping keep your printing costs low over time. It prints sharp black-and-white documents at up to 10 pages per minute and color prints at around 5 pages per minute, which is adequate for everyday tasks but not suited for high-volume or very fast printing needs. The print resolution is quite good, offering up to 1200 x 1200 dpi for black and 4800 x 1200 dpi optimized for color, so images and text come out clear and vibrant. The scanner is a flatbed type with a decent maximum resolution of 600 dpi in color, suitable for scanning documents or photos with reasonable quality.

Connectivity options include wireless and USB, making it easy to print from laptops, smartphones, or tablets. However, duplex printing is manual, meaning you need to flip the paper yourself to print on both sides, which might be less convenient. It supports a variety of paper sizes and holds up to 100 sheets in the input tray, which is fine for light to moderate printing but could require frequent refilling if used heavily. Additional features like mess-free ink refills and AI-powered formatting to reduce wasted pages add useful convenience. On the downside, the print speeds are modest, and there is only one USB port, which might limit wired connections.

This printer represents a solid choice for those who value low running costs and decent print quality for casual use rather than speed or professional-grade output.

The Ricoh Aficio MP C4504 is a solid choice if you need a fast, multifunction printer for an office setting. It prints both black-and-white and color pages at a speedy 45 pages per minute, keeping up well with busy workloads. The print and scan resolutions are sharp at 1200 x 1200 dpi, which means your documents and images will look clear and professional. It supports automatic duplex printing, which saves time and paper by printing on both sides without manual effort.

The copier includes four paper trays and can handle large paper sizes up to 12 x 18 inches, along with a hefty maximum sheet capacity of 4700, making it great for high-volume jobs. Connectivity options include built-in Wi-Fi and USB ports, allowing flexible setup for multiple users. The 10.1-inch smart operation panel adds convenience for managing tasks directly on the device.

This laser printer uses toner cartridges, which means upfront costs and maintenance can be higher compared to inkjets. It is well suited for medium to large offices needing quick, reliable color copying, printing, and scanning with good paper handling, but might be more than casual users require.

The Brother DCP-L2640DW is a versatile monochrome laser printer designed for small businesses. It offers high print resolution and fast printing speeds of up to 36 pages per minute, making it efficient for high-volume document production. The scanner resolution is adequate for standard business needs, and the 50-page automatic document feeder (ADF) enhances productivity by allowing multi-page scanning and copying without manual intervention.

Connectivity options are robust, featuring dual-band wireless, Ethernet, and USB, catering to various business environments and ensuring seamless integration with multiple devices. Additionally, the Brother Mobile Connect App provides convenience for mobile printing and management. A standout feature is the auto-duplex printing, which saves paper and is environmentally friendly. However, being a monochrome printer, it is not suitable for those who need color printing.

The printer uses Brother Genuine toner, with the option of a subscription service to help manage toner replacement and costs efficiently. While it is relatively heavy at 25 pounds, its compact footprint makes it a good fit for small office spaces. The Brother DCP-L2640DW combines high performance, multiple connectivity options, and ease of use, making it an excellent choice for small business operations that require reliable black-and-white document handling.