10 Best Office Printer Scanner 2025 in the United States

The Epson EcoTank ET-2800 Wireless Color All-in-One Printer is positioned as a versatile solution for basic office and home printing needs. One of its standout features is the cartridge-free printing system, which uses high-capacity ink tanks that significantly reduce the cost per page and minimize cartridge waste. This makes it an environmentally friendly option with the potential to save users up to 90% on ink costs, capable of printing up to 4,500 black and 7,500 color pages per set of replacement ink bottles, providing 2 years' worth of ink in the box. This can ensure fewer interruptions due to running out of ink, which is ideal for a busy office setup.

The print quality is commendable, thanks to Epson's Micro Piezo Heat-Free technology, which delivers sharp text and vibrant color prints up to a resolution of 5760 x 1440 dpi. The built-in scanner and copier come with a high-resolution flatbed scanner, offering reasonable scan resolutions of up to 300 x 600 dpi for black-and-white and 720 x 720 dpi for color copies, suitable for most office documentation needs. However, the printer's speed is relatively modest, with a maximum monochrome print speed of 10 pages per minute and color at 5 pages per minute, which might not be ideal for high-volume printing tasks.

The device includes modern connectivity options like Wi-Fi and USB, and supports mobile printing via AirPrint and the Epson Smart Panel app, enhancing its convenience and usability. On the downside, the printer lacks advanced features like dual-sided printing, which could be a drawback for offices looking to save on paper costs. Paper handling is straightforward with a 100-sheet input capacity, fitting well for small to medium-sized office tasks. The Epson EcoTank ET-2800 is well-suited for users prioritizing cost efficiency and environmental impact, with moderate print and scan requirements rather than high-speed or heavy-duty performance.

The HP Color Laserjet Pro MFP 3301fdw is a solid choice for small teams needing an all-in-one office printer, scanner, copier, and fax machine. One of its key strengths is its impressive print speed of up to 26 pages per minute for both black and color, which helps maintain productivity in busy environments. The quality of the prints is enhanced by the next-generation TerraJet toner, producing vibrant colors that are ideal for professional documents and reports.

In terms of convenience, the printer features automatic duplex printing and a 250-sheet input tray, allowing for efficient paper handling. The auto document feeder and two-sided single-pass scanning are great for scanning multiple pages quickly. Additionally, connectivity is easy with options like dual-band Wi-Fi, USB, and Ethernet, plus mobile printing capabilities through the HP app.

Security is another highlight, as the built-in HP Wolf Pro Security helps protect against cyber threats, making it suitable for businesses prioritizing data safety. The printer is also designed with sustainability in mind, earning Energy Star and EPEAT certifications and encouraging recycling through HP Planet Partners. There are a few drawbacks to consider. The printer's weight at 37.7 pounds makes it less portable, so it's best suited for a dedicated office space. Also, it requires original HP cartridges to function, which might limit options for users looking for third-party alternatives. The maximum print resolution is 600x600 DPI, which is decent but may not compete with some higher-end models in terms of print quality.

The ScanSnap iX1600 is a reliable scanner well-suited for home and small business environments, especially if you need to manage documents, photos, and receipts efficiently. It boasts a fast scanning speed of 40 pages per minute (ppm) with duplex scanning, allowing you to scan both sides of a document simultaneously. The scanner's resolution of 600 dpi ensures that your scans are clear and detailed enough for most office needs, though it might not be ideal for high-quality photo reproduction.

The large color touchscreen enhances usability, letting you choose from up to 30 scanning profiles and destinations, including PCs, Macs, mobile devices, and cloud services. This feature is particularly beneficial for teams, as individuals can access their personalized shortcuts directly from the touchscreen. With built-in Wi-Fi and USB connectivity, you have flexible options for connecting the scanner to various devices, and the wireless capability means you don't necessarily need a computer to use it.

The automatic document feeder (ADF) and ability to handle various media types like receipts, postcards, and business cards add to its versatility. Despite its limitations, such as lacking printing capabilities, the ScanSnap iX1600’s comprehensive ScanSnap Home software makes organizing and editing scanned documents straightforward, making it a strong contender for anyone needing a reliable scanning solution.